[Remote/WFH] Part-Time HR & Administration Coordinator

Working hours: Approximately 10 hours per week

Reporting to: Indonesia Country Representative and MultitudeX PTE. LTD. in Singapore

About MultitudeX

MultitudeX PTE. LTD. is a Singapore-headquartered company with a representative office in Indonesia. We are looking for a dependable Part-Time HR & Administration Coordinator to support our local employees, statutory administration and representative-office operations. MultitudeX is an affiliated organisation of HeadHunters HQ.

Key Responsibilities

Coordinate employee onboarding and offboarding in Indonesia.

Prepare employment agreements, HR letters and onboarding documents using approved company templates.

Arrange documents for review, approval and signature by authorised representatives.

Maintain accurate and confidential employee records.

Collect and verify employee information required for payroll, BPJS and statutory reporting.

Review HR information generated through the company’s automated reporting systems before submission.

Prepare and process monthly payroll, including salaries, allowances, deductions, overtime, BPJS contributions and applicable payroll taxes.

Generate payslips and payroll reports for management review and approval.

Coordinate salary payments and statutory submissions after receiving management approval.

Liaise with external accounting, legal and government-service providers when required.

Monitor employment contract expiry dates, probation periods, leave records and statutory deadlines.

Serve as the first point of contact for routine employee enquiries.

Support recruitment coordination, including interview scheduling and preparation of employment documentation.

Assist the Country Representative with general representative-office administration.

Escalate sensitive employment, disciplinary and compliance matters to management.

Subject to formal written authorisation, background checks and legal approval, sign selected routine HR and administrative documents for the company.

Requirements

Diploma or degree in Human Resources, Business Administration, Accounting or a related field.

At least three years of relevant HR, payroll or administrative experience in Indonesia.

Familiarity with employee onboarding, BPJS and Indonesian employment administration.

Proficient in Bahasa Indonesia and able to communicate professionally in English.

Organised, detail-oriented and able to work independently.

Trustworthy and capable of handling confidential employee information.

Comfortable using spreadsheets, cloud-based systems and automated workflows.

Must reside in Indonesia and be available to attend occasional in-person appointments when required.

Experience supporting a foreign company or representative office would be advantageous.